GROW Enrichment Board of Directors – SECRETARY

The Board Secretary plays a key role in supporting the organizational effectiveness, transparency, and continuity of GROW Enrichment. This position is responsible for maintaining accurate organizational records, facilitating communication among board members, supporting governance processes, and helping ensure that board decisions are documented and implemented.

As a member of the Board of Directors, the Secretary also contributes to organizational planning, fundraising, community engagement, and the advancement of GROW's mission to cultivate relationships between people and planet through active stewardship in regenerative urban ecosystem development.

Term & Time Commitment

The Board Secretary is a volunteer leadership position requiring a two-year commitment to GROW Enrichment.

The anticipated time commitment is approximately 20 hours per month, including board meetings, administrative responsibilities, organizational communications, committee participation, and support of ongoing initiatives.

GROW's activities and programming vary throughout the year. During periods of increased organizational activity, such as major fundraising events, community programs, special projects, or significant organizational initiatives, additional volunteer hours may be necessary.

Primary Responsibilities

1. Board Governance & Administration

  • Prepare, organize, and maintain official board meeting agendas, minutes, and supporting documents.

  • Document board discussions, motions, votes, decisions, and action items.

  • Distribute meeting minutes and relevant materials to board members in a timely manner.

  • Maintain organized records of board meetings, organizational policies, and governance documents.

  • Support board transitions, onboarding, and continuity of organizational information.

  • Assist with maintaining organizational accountability and adherence to established bylaws and board procedures.

  • Participate in board meetings, strategic planning, organizational decision-making, and committee discussions.

2. Board Communication & Coordination

  • Track and communicate action items, deadlines, and responsibilities identified during board meetings.

  • Support coordination of committee updates, annual reports, and strategic planning documents.

  • Assist with preparing organizational correspondence and internal announcements.

  • Help establish administrative systems that improve board efficiency, communication, and accountability.

3. Organizational Documentation & Systems

  • Develop and maintain organizational forms, templates, waivers, and administrative documents.

  • Assist with establishing and refining procedures for volunteer participation, program operations, and organizational activities.

  • Support the implementation of digital tools for communication, and recordkeeping.

  • Organize and maintain accessible documentation to support consistent operations and leadership transitions.

  • Identify opportunities to improve administrative workflows as the organization grows.

4. Program Support

  • Support committee chairs with onboarding, training communications, and engagement.

  • Coordinate communications related to volunteer opportunities, program participation, and organizational activities.

  • Work with program leaders to establish clear expectations, responsibilities, and communication 

5. Strategic Planning & Organizational Development

  • Participate in establishing organizational priorities, goals, and long-term strategies.

  • Support the development of processes that strengthen organizational sustainability.

  • Assist with documenting strategic initiatives, committee objectives, and annual organizational progress.

  • Collaborate with fellow board members to identify operational challenges and opportunities for improvement.

  • Promote collaboration, transparency, and accountability throughout the organization.


General Board Member Responsibilities

In addition to the responsibilities specific to the Secretary position, the individual is expected to:

  • Act in the best interests of GROW Enrichment and uphold its mission and values.

  • Attend and actively participate in board meetings and organizational planning.

  • Exercise appropriate fiduciary oversight and support responsible stewardship of organizational resources.

  • Participate in fundraising, community outreach, and organizational initiatives.

  • Maintain confidentiality regarding sensitive organizational matters.

  • Support a collaborative and respectful board culture.

  • Contribute individual skills, knowledge, and experience to advance the organization's mission.

Desired Skills & Qualifications

  • Strong organizational and administrative skills.

  • Effective written and verbal communication.

  • Attention to detail and accurate recordkeeping.

  • Ability to coordinate multiple projects, deadlines, and stakeholders.

  • Familiarity with digital communication and document management tools.

  • Collaborative approach to problem-solving and organizational development.

  • Commitment to environmental stewardship, community education, and GROW's mission.

Position Success

Success in this role is demonstrated through accurate and accessible organizational records, effective board communication, consistent documentation of decisions and responsibilities, and administrative systems that support an engaged, accountable, and effective Board of Directors.

Reach out with questions to contact@growenrichment.org if you are interested.

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